Swarm events provide the opportunity for a variety of food and retail vendors to exhibit and sell their products at their festivals and events. This page was designed to provide you with information about our organization and events and answer your questions about how to become involved as a vendor. All of this information is subject to change and varies from event to event.
How do I get started?
You may download the food vendor or retail vendor application to apply for space at one of our events by clicking FOOD or RETAIL. Return the application with all of the requested information as soon as possible so that your company can be considered equally among all applicants.
Swarm generally only accepts vendors with experience. References from major event production companies, or similar venues, are usually required. Exceptions from this requirement are occasionally granted. The standard space size is 10' x 10' for retail and food, but we can accommodate almost any size operation. Commercial trailers, food trucks, including carnival and marquee styles, are generally accepted. Trailer exceptions will be made for other festivals only after notification and review of special circumstances (i.e. Weight, Dimensions, etc.).
How much does it cost?
Costs depend on the duration of the event (from 4 hours up to 3 days), expected attendance (from 1,000 to 250,000), size of operation (from pushcart to 20' x 20') and products offered for sale. Upon acceptance, fees range from $100.00 and up.
How many vendors will attend each event?
Exact figures vary for each event depending on attendance. We do not over sell the event, and try to give each vendor every opportunity to be successful.
How many guest will attend each event?
Attendance estimates are given on the application and are based on previous year's attendance records.
How do I apply?
Fill out the application indicating which events you'd like to participate in. Our Concessions Committee will select the vendors based on quality and variety of products, site appearance, past experience and originality.
Do I have to sign a contract?
An officer of your company must sign a standard agreement with SWARM. This agreement protects each of us from any legal circumstances that may arise from your company's participation. The agreement is emailed to each vendor approximately eight weeks prior to the event and is due to SWARM four weeks prior to the event. Payment is due with the agreement.
Do I need insurance?
Every vendor must carry liability insurance with minimum policy limits of $1,000,000.00 for damage to property. Insurance must include products liability. Upon acceptance into an event SWARM Inc. their agents, volunteers, officers and employees must be named as additional insurers. A valid certificate of insurance is due with the agreement to SWARM.
What permits do I need?
Upon acceptance into an event, every vendor needs a license to do business in the City of Miami and/or Miami-Dade County. Contact the Dept. of Revenue for more information regarding a business license and tax payments. Upon acceptance, every food vendor must have a temporary food permit on file with the Florida Dept of Restaurants. Contact the Department for more information regarding a temporary food permit. Participation in any event is contingent upon meeting the requirements.
Does SWARM have ice available?
We will have ice available for sale to vendors at every event. SWARM will collect payment for ice purchased at the conclusion of each event. Of course, you can bring ice with you, if you'd like. We offer ice on-site as a convenience to our food vendors and ice sales are not one of our income sources. Park/venue power limits make it impractical for a food vendor to operate an ice machine on-site.
Do any sponsors have exclusive sales rights?
SWARM will attempt to secure sponsors in the soft drink and bottled water categories. SWARM reserves the right to secure and offer exclusive rights to sponsors in any other category. Upon acceptance into an event, you will be notified of our sponsors' exclusive sales rights and you will be required to purchase only these items if you choose to serve them.